Frequently Asked Questions
We have developed these frequently asked questions based on current information on this year’s conclave. This page will be updated frequently.
Last Updated: July 28, 2025
General FAQs
What is conclave?
Each year, hundreds of Arrowmen gather from around the section for a weekend of fun and fellowship. During the three-day event, participants attend training sessions, participate in fun activities, watch exciting theme shows, elect new section officers for the year, and much more.
When and where will conclave be held?
Conclave will be held August 22-24 at Camp Meriwether located near Tillamook, OR on the Oregon Coast.
Who can attend conclave?
All members of the Order of the Arrow who are currently registered in Scouting and with their home lodge can attend conclave.
What can Arrowmen expect at conclave?
You can expect a weekend event packed with fun activities, exciting shows, unique training sessions, special events and competitions, and so much more with hundreds of Arrowmen from around the section.
Registration FAQs
How do I register for conclave?
Registration for conclave takes place online at the National Order of the Arrow Event Registration System (NOAERS). Login with your ArrowID and register for conclave.
Is registration required?
Yes! Registration is required to attend conclave. We are required to verify everyone’s Scouting registration and Youth Protection training compliance and therefore, are unable to accept any walk-ins at the event.
How much does it cost to attend conclave?
Early-Bird – $50 (ends July 31)
Standard – $55 (begins Aug 1)
New Arrowmen receive a $5.00 discount on their registration
*New Arrowmen are Arrowmen who completed their Ordeal induction after September 2024 and will be attending their first conclave.
Is pre-payment required?
Yes. Payment is required to complete your registration. We will not be accepting any registration payments onsite this year.
Can I register now and pay later?
No. Payment is required to complete your registration.
Am I required to be registered in Scouting America?
Yes!
Who should I contact if I have additional questions?
For registration and check-in questions, please contact our registration team at registration@sectiong16.org.
For all other conclave questions, please contact info@sectiong16.org.
Arrival & Check-in FAQs
How early can I arrive?
Please do not arrive at camp prior to 6:00 pm on Friday, August 22. Our event staff will be busy preparing for your arrival until that time.
What do I need to check-in?
You will only need a printed copy of your complete and signed Scouting Annual Health & Medical Record (Part A & B) to check in at conclave this year.
Are medical forms required?
Yes! All participants of Scouting activities lasting less than 72 hours must have a complete Scouting Annual Health and Medical Record, Part A & B. This health form is filled out by the participant and/or their parent/guardian and provides important information for our conclave medical staff in the event of an emergency. Medical forms are good for one year from the date on the front of the form.
Please bring a printed copy of your medical form complete, filled out, and signed with you to conclave. It is required to check-in. We must have a printed copy. Electronic copies will not be accepted.
Special Accommodations FAQs
I have special dietary needs. Am I able to be accommodated?
Our cook crew makes every effort to accommodate special dietary needs as long as they are aware of them. Please make sure your special dietary needs are explicitly listed on your registration under “Special Needs.”
You may log back into your registration at anytime at registration.oa-scouting.org and updated this information.
Camping FAQs
Where will we be housed?
All conclave participants and staff will be housed in one of Camp Meriwether’s campsites. Campsites have Adirondacks, minidak shelters, or limited cabin housing. Participants may also bring a personal tent or sleep in their personal vehicle, if they prefer.
Check out our camping page for more information on housing accommodations at this year’s conclave.
Do I need to bring my own tent?
Camp Meriwether has plenty of space to accommodate participants in Adirondack or minidak shelters. If you prefer a tent, you may bring your own.
I need special accommodations, how do I request those?
If you require special housing accommodations for health or mobility reasons, please indicate those needs on your registration. We cannot guarantee accommodations without it being listed on your registration.
I use a CPAP, where will I be sleeping?
Those with CPAPs are encouraged to bring a battery. There are plenty of spots in camp to charge CPAP batteries during the day. Participants with CPAPs will be given closer campsites to the lodge and program areas.
Is cabin housing available?
Cabin housing is limited and will be assigned based on special accommodation requests for mobility and health needs.
Can I sleep in my car?
Sleeping in your personal vehicle in the parking lot is permitted.
Will campsites be assigned?
Campsites will be assigned based on your registration information and will take into account Youth Protection requirements and special needs request.
Can I bring my RV or camp trailer?
There is limited space for RVs and camp trailers in the old parking lot, however no utilities can be provided (no water, power, sewer, etc.).
If you require the use of an RV or camp trailer and need utilities, you may consider making a reservation at one of these nearby locations.